HR Portal
Posted on / in hrsm, servicenow

What is an HR (human resources) portal?

An HR portal is human resource software that entitles a business to manage its human resources processes and allows employees to access HR-related and other information about their job. It also serves as a portal for job seekers from outside the company. The HR portal’s tools help HR to handle HR tasks, it can also improve workforce management and employees. Your company could benefit from an HR portal and boost productivity by leaps and bounds, standardize compliance to reduce the likelihood of a violation.

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How HR Portal can help your company?

How HR Portal can help your company

Employees Self-Service:
Employee self-service (ESS) is the solution for the employees’ services which is another term for an HR portal. It helps employees access their Human Resources transactions from anywhere and at any time via desktop or mobile device. Self-service is something that everyone expects. Paystubs benefits information, and PTO balances are all included.

Employee information management:
HR Portals have the ability to edit specific information as needed. Employee information such as name, address, previous work experience, insurance details, and so on is entered into a central database during the onboarding process and remains there until the employee leaves the company.

Recruitment and hiring:
Recruiters can utilize an HR portal to create detailed job descriptions for the candidate and post them on social media or the company’s website. The applicant tracking system in the HR portal assists recruiters in automatically accepting or rejecting applications. It also assists recruiters in sorting criteria and background checks for applicants.

Employee benefits management:
Employees can use ESS to keep their information current and connect disparate payroll and benefits systems into a single portal. The HR portals also provide detailed information about the company’s benefits package, insurance, and other benefits.

Timesheet management:
Thanks to inbuilt timesheet management, HR can track their employees’ work status to their respective reporting authorities. It also keeps track of how much time an employee spends on a particular task.

Performance tracking:
The performance tracking system in the HR portal is configurable software that enhances the user experience and offers numerous customization options to meet your company’s needs. It monitors team and individual performance and provides employees with real-time feedback.

Finance Management:
Finance management in the HR portal aids in managing an organization’s current budget modeling as well as accessing historical data. It also facilitates financial transactions, such as debt, liability, and cash management.

Advantages of HR portal:

  • Invest less time in paperwork and more in assisting your employees.
  • Maintain a centralized location for training and instruction.
  • Keep track of your employee; Review and approve timesheets, shift changes, and PTO requests.
  • Ensure that important documents are signed by employees.
  • Offer flexible schedules.
  • Limit overtime to meet production targets.
  • Recognizing the employee who performed well.

How to select an HR portal?
Your employees can swap shifts without going through a manager thanks to the centralized shift exchange. Employees’ overtime and shift length limits can be set on exchange boards, which can be customized to reflect company policies. This will assist in avoiding FLSA and ACA issues. Employees have automatically been notified of schedule changes thanks to HR portals.

Employee engagement, brand awareness, and retention are all boosted by structured onboarding on the HR portal. This makes them ideal for businesses that are expanding or have a seasonal workforce. The system is maintained by the software vendor, who also provides technical support to users.

Functionalities of HR portal
HR portal provides seamless service to the employees or applicants with up-to-date communication resulting in true Human Resource Management for a company.

If the HR portal also serves as a destination for job seekers and company employees, what current employees see on an intranet and what people on the outside see via the internet are two different things. The HR portal’s goal is to provide employees with the preferred location for a variety of functions.

It also aids in automating tasks such as updating personnel details, leave, reports, and other administrative tasks.

What Is an Employee Portal?
Employee portals, also known as employee self-service portals, are frequently used to keep employees connected and informed about their organizations. It is made up of employee tools that assist them in interacting with their organization. It can be used to facilitate social networking and to introduce coworkers or peers from different departments to one another. This is an essential feature for larger businesses with multiple locations or for remote workers.

What is the difference between an employee and an HR portal?
An employee portal is an opposite of an HR portal, where the HR portal serves as a digital workplace for employees, with collaboration and social networking capabilities.

Here are some features of an employee portal that an HR portal does not have:

  • Planning and tracking of tasks in a customized platform
  • Developing an internal knowledge base for a specific project.
  • Tools for connecting remote workers with their colleagues.